Is Hot Desking and Office Hoteling the Same Thing?

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It’s a question that many office tenants have been asking for a while. The short answer is, yes. They’re essentially the same thing with just a few differences. Office hoteling is a form of shared or collaborative working where employees have access to a facility comprising different work areas that they can use during the work week. 

The concept of office hoteling is all about giving remote workers greater flexibility regarding the space they use. Hot Desking is a form of shared or collaborative working where employees do not have designated desks and instead share desk space with others. Using hot desk software makes the reserving process much easier to navigate.

Read on from this post to find aspects of hot-desking and office hoteling.

Aspects of Hot-desking

1. Cleanliness

It is the right of hot-deskers to treat all hot desks as theirs for the day -as the hot desk belongs to nobody in particular, hot deskers are not limited to hot desks with a PowerPoint or printer near them, etc.

2. Flexibility

Office hoteling is flexible as hot deskers can use different hot desks on other days, depending on their work needs for the day. In contrast, hot-deskers from one company are limited to using those hot desks allocated to their companies.

3. Technology

Office hoteling incorporates technology, such as swipe cards and hot desk software to monitor hot-deskers and ensure privacy. Hot-deskers sign in using their office ID and swipe card, And also need to acknowledge when they have left the hot desk for the day to be allocated to someone else.

4. Personalization

The hot desks are usually divided up by low partitions, which means that hot-deskers cannot personalize their workspace in any way. Hot deskers can have a hot desk with their nameplate, but there are no other features to the hot desk, e.g., a hot lodging software program to monitor hot-deskers.

5. Security

When hot desks are shared in a hot-desking setup, it is easy for people who don’t have access rights to hot desks to mistake them for their own and take confidential documents or swipe cards. You can avoid it by having hot desk software which allows hot-deskers to swipe in and out on hot desks.

Aspects of Office Hoteling

1. Availability

Office hoteling allows tenants to reserve hot desks on a first-come, first-served basis and is based more on availability rather than demand.

2. Better Networking

Tenants here can work alongside others of similar interests and expertise, making networking much easier.

3. More Privacy

Office hoteling provides tenants with their own space, which they can use at times conveniently without needing to worry about hot deskers from other companies using their hot desk.

4. Security

Office hoteling allows guests to enter the office through pre-defined entrances and be allocated desks when they arrive.

5. Plan for Peak Days

Office hoteling allows tenants to make desk bookings on days when offices are expecting heavy demand – for example, deskers can opt to come in on Fridays if they know hot desks will be limited over the weekend. 

6. Improved Morale

Office hoteling is beneficial as hot deskers return to their hot desk regularly, creating a sense of familiarity and home-like comfort.

Conclusion

Office hoteling and hot-desking offer an excellent solution for remote workers, as hot-desking allows people the flexibility to use different desks daily. In contrast, hoteling allows them to reserve hot desks on a first-come, first-served basis. Although the two concepts are similar, they both have separate benefits, which can appeal to both remote workers and companies.

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