Office 365 is another utility tool from Microsoft. The advent of online faxing services makes it possible to fax from Office 365. If you are one of the millions of users of this tool, you can now fax from it.
Although Office 365 doesn’t provide a direct way of faxing from it, you can use trusted third-party apps. In this article, you will learn how to send and receive faxes from Office 365 free.
CocoFax – The best fax add-on for Office 365
As the most popular online fax service, CocoFax allows users to fax from Office 365. Millions of users trust and use CocoFax services across the world. The operations of this online fax service have gained the attention of Forbes.
According to Google Fax Free, to use Office 365 fax you need a reliable online fax service. Google Fax Free is the most comprehensive blog about online fax service. It will teach you how to use Office 365 to fax.
Also, Google Fax Free provides details on Google fax service. Google fax service is the ability to use Gmail to send and receive faxes. CocoFax gives you the ability to fax from your Gmail, according to Google Fax Free.
Why you need CocoFax
With CocoFax, you get an addon for Office 365 that makes it easy to send and receive faxes. This method of faxing appeals to users of Office 365. Besides, CocoFax provides you with a free custom fax number.
The fax number allows you to send and receive faxes from anywhere in the world. CocoFax links the electronic lines technology used in faxes with digital platforms that run Office 365.
Thanks to CocoFax, fax machines can now communicate with computers over the internet. It saves you from getting expensive hardware to translate communications between the platforms.
Also, the security CocoFax provides is unmatched in the faxing industry. Upon receiving your fax, CocoFax doesn’t automatically print the fax leaving your communication vulnerable. Rather, your faxes are password protected.
Requirements for faxing from Office 365
1. Internet-enabled device
To start, you need a computer with access to the internet and that is compatible with Office 365.
2. Office 365
Office 365 should already be installed on your computer and running. This is the only way you can send and receive faxes through Office 365.
3. CocoFax account
To use Office 365, you need to have a CocoFax account. CocoFax makes it possible to fax for free with its 30-day free trial period.
4. Fax number
A fax number is necessary for sending and receiving faxes. CocoFax lets you get a custom fax number when signing up.
How to send a fax via Office 365
The easiest way you can send a fax from Office 365 is through the installation of the CocoFaxaddon. The addon is visible in Microsoft Word making it easy to fax your document from there.
Below are the steps involved:
Step 1: Open your Office 365 Word on your device then navigate to the ‘Insert’ option. Here, you will find ‘Office Add-ins’ option, click it. In the Office Add-ins pop up window, type CocoFax in the search bar.
CocoFax add-in will appear. Click on the Add button next to it to install the addon. Your Office 365 is ready to send faxes.
Step 2: To fax a document, you need to open it with Office 365. After opening the document, the CocoFax button will be visible. Click on it and a Cocofax popup will appear.
The popup allows you to choose the pages you want to fax from the document. After selecting, click the ‘Continue’ button.
Step 3: Provide the recipient details such as their country and fax number then click Continue. To sign the document, provide the login credentials for your CocoFax account.
Step 4: After accessing your CocoFax account, a pop will appear indicating you are about to fax. It shows you the details of your recipient to verify if they are correct. Click the Send button if everything is okay.
CocoFax will receive your fax before transmitting it to the recipient. You will receive a detailed log about the transmission in your email. It will indicate if the transmission was successful or not.
How to receive a fax through Office 365
Receiving faxes is a lot easier compared to sending. CocoFax forwards all incoming faxes into your email you used to register for the service. The faxes are in pdf format.
Online fax services allow you to fax from Office 365. To do so, you need an account in a reliable online fax service and access to the internet. CocoFax allows you to fax from Office 365 for free during its 30-day trial period.